Admissions 2018-2019

Admission to Castlecombe Primary School is co-ordinated by the London Borough of Bromley Admissions Team, as required by the Education Act 2002 and New Admissions Code 2012.

The published admission number for Castlecombe Primary School is 30. (Key Stage 1) Class size legislation places a duty on local authorities to ensure that no child in an infant class is taught in a class of more than 30 children.

Where the school is oversubscribed places are offered in line with our admission criteria outlined below:

  1. Looked after children or previously looked after.
  2. In exceptional circumstances there is discretion to admit children on the grounds of their or their family’s acute medical or social need for that particular school and who would not otherwise qualify for admission. The application must be supported by a letter from a hospital consultant, the special support service, social worker or similar professional, setting out the reasons why the school is the only one to meet the child’s needs, before an admission decision is made. 

The admission decision will be considered in consultation with teaching and medical professionals. Medical professionals provide advice on applications made under medical conditions and teaching professionals advice on applications made for social or special reasons. Supporting evidence must be provided before the closing date for applications.

  1. Siblings – Children who have a brother or sister at Castlecombe Primary School at the beginning of their first term.
  2. Proximity – proximity as measured in a straight line from the front door of the home to the front door of Castlecombe Primary School.

Admission of children outside their normal age group

Parents of gifted and talented children, or those who have experienced problems or missed part of a year, for example due to ill health, can seek places outside their normal age group. This is not an automatic right to choose this option as decisions will be made on the basis of the circumstances of each case and in the best interests of the child concerned. The views of the head teacher of the school concerned must also be taken into account.

Twins, triplets and other multiple births: where twins, triplets or children from other multiple births qualify for the last school place to be allocated Bromley will admit all of the qualifying siblings in excess of the published admissions limit and they will be considered as ‘excepted pupils’.

Admission to Year 3 (Key Stage 2)

Castlecombe Primary School will admit an additional 30 children in Year 3 (Key Stage 2) to accommodate children attending the linked Dorset Road Infant School.

In the event of over-subscription, the following criteria shall apply in priority order:

  1. Looked after children or previously looked after.
  2. Children in attendance at the linked Dorset Road Infant School. If the number of applications from the children in the Dorset Road Infant School exceeds the number of places available, decisions on the allocation of places will be made in accordance with criterion 3 (siblings as detailed below) and then 4 (proximity of the home in relation to the school).
  3. Siblings – Children who have a brother or sister at Castlecombe Primary School or the linked Dorset Road Infant School who will be attending at the beginning of their first term.
  4. Proximity – proximity is measured in a straight line from the front door of the home to the main entrance door of Castlecombe Primary School.

‘Looked after child’ definition:

  1. A looked after child is a child who is (a) in the care of the local authority, or being provided with accommodation by a local authority in the exercise of their social services functions.  These children must still be ‘looked after’ when the child starts school unless (b) applies.
    b) A child who was previously looked after by an English or Welsh local Authority, and immediately after being looked after became subject to an adoption, residence, or special guardianship order.  This includes children who were adopted under the Adoption Act 1976 (see section 12 adoption orders) and children who were adopted under the Adoption and Children’s Act 2002.

Proximity definition:

Distance will be measured (in a straight line) from the front door of the child’s home address (including flats) to the main entrance of the school building, using the Local Authority’s computerised measuring system that identifies the unique national grid reference (Easting and Northing) for the property. Those living closer to the school receiving the higher priority. The furthest distance reached is checked to confirm it is unique. Where the next applicant measures the same, the system will go to further decimal places within a measurement to qualify who is nearer. Where applications are received from flats that have the same ‘easting and northing’ measurements, places will be allocated by door number; the lower the number the higher the priority.

Home definition:

‘Home’ being where the child normally resides as their only or principal residence. Addresses involved in child minding (professional or relatives) will not be considered. Parents will be asked to provide documentary evidence to confirm an address and parental responsibility. Change of parental responsibility, unless exceptional circumstances through a court order, will not be accepted during the co-ordinated admission process. It is expected that the applicant and pupil will still be resident at the same address when the child starts school unless exceptional circumstances apply. Places may be withdrawn if the family move out of the proximity area covered by the school.

Children attending Castlecombe Nursery:

A place in Castlecombe Nursery does not guarantee a place in the Reception class of the mainstream school. The practice of primary schools giving priority for admission to the reception year to children who attend particular nursery provision has been found to be unfair to other local children by the Office of the Schools Adjudicator.

Offers of places in Reception

Offers of places will be made by the Local Authority in March for the whole of the academic year.

Late Applications

Late applications will be dealt with in accordance with the procedures laid down in the co-ordinated admissions scheme.

Waiting Lists

Children who are not offered a place will have the option of remaining on a waiting list. Children on the waiting list will be offered places in order, according to the criteria in above. Children will be removed from the waiting list once the normal admission point for their birth date has passed, unless the parent requests in writing that they should continue to remain on it. The waiting list will be maintained in the order of the oversubscription criteria.

Fair Access

Children directed via the Fair Access Protocol will take precedence over any child already on the waiting list and this includes admitting children over the published number.


Pupils who are not offered a place will have the statutory right of appeal. Those wishing to appeal should register their intention of doing so by sending a letter, addressed to the Chair of Governors, c/o Castlecombe Primary School.

In-year Admissions

Castlecombe Primary School will comply with the timetable and procedures laid down in the Local Authority’s Co-ordinated Admissions’ Scheme.

All applications should be directed to the London Borough of Bromley using their in year application form. The Local Authority holds all waiting lists for places that may become available throughout the year. Any child not offered a place will be placed on the waiting list. Parents have the statutory right of appeal.

Students with a Statement of Special Educational Needs

Students with a statement of Special Educational Needs / an Education, Health and Care Plan are dealt with under a separate process. The Governing Body will admit those students whose statements / EHCPs name Castlecombe Primary School after this process has been completed. The only exception to this will be if the School is unable to meet the needs identified in the Statement of SEN / EHCP or where the admission of a student with such a plan would have significant impact on the education of other students.